General Inquiry

Installation is only offered for complete projects that include baseboard, casing, and doors for all new construction.
Installation is only offered for complete projects that include baseboard, casing, and doors for all new construction.

Accounts Receivable Coordinator

As one of Canada’s fastest growing companies, we are looking to give the right individual an opportunity to excel within our organization. We are seeking an Accounts Receivable Coordinator to join our team in Waterloo, ON and contribute to the success of our organization. As the successful candidate, you will possess a high degree of stress tolerance, thrive in a fast-paced environment, and enjoyvariety in your daily work routine. Reporting to the Director of Finance, theAccounts Receivable Coordinator is primarily responsible for the timely billingof products and services to clients and the collection and posting of payments.

 Essential Functions:

  • Accurate and timely preparation and issuance of invoices.
  • Verify accuracy of billing data and resolve billing discrepancies.
  • Review, verify, and match packing slips to take-offs and purchase orders.
  • Process invoices in a timely manner and ensure customers are billed accurately.
  • Prepare applicable reporting including client A/R statements and aging reports.
  • Responds to client accounting or billing inquiries in a timely and professional fashion.
  • Investigate and resolve billing discrepancies.
  • Advise customers on corporate A/R policies and procedures.
  • Ensure the timely collection of payment on accounts: review and follow up with past-due accounts, maintain and update customer notes.
  • Process and apply customer payments.
  • Perform account reconciliations including reconciliation and balance daily bank deposits.
  • Organize and maintain appropriate files and documents.
  • Manage client contacts and account information.
  • Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
  • Ad hoc tasks as required.
  • Other duties as assigned by the Director of Finance.

·       Job Specifications:

  • High School Diploma or equivalent is required.
  • Post-secondary education in accounting or bookkeeping or the equivalent in experience and education.
  • 3+ years of Accounts Receivable experience.
  • Previous accounting experience in the construction industry is considered an asset.
  • Previous  experience with Seradex is an asset.
  • Knowledge of economic and accounting practices, principles, and systems.
  • Knowledge of arithmetic and other mathematical applications.
  • Knowledge  of principles and processes for providing exceptional customer service, meeting  quality standards for service and evaluating customer satisfaction.
  • Intermediate knowledge of Microsoft Office Suite with a focus on Excel.
  • Knowledge of daily office procedures and administration.
  • Solid understanding of double entry bookkeeping.
  • Knowledgeable of collection regulations and fair credit practices.
  • Knowledge of the Construction Lien Act and documentation required for monthly payments and lien holdbacks is preferred.
  • Complex  problem solving and problem sensitivity.
  • Time management skills.
  • Communication skills – an effective communicator with a high degree of professionalism of language both written and oral.
  • Ability to  read.
  • High level  of accuracy, efficiency, and accountability.
  • Dependability – reliable, responsible, and fulfills obligations.
  • High degree  of stress tolerance – the ability to deal calmly and effectively with high-stress situations.
  • Willingness to take initiative.
  • Adaptability/flexibility.
  • High degree of achievement and effort.
  • Strong work  ethic and positive team attitude.
  • Ability to  conduct oneself with the highest level of integrity and professional conduct.
  • Ability to  work with little supervision.
  • Deductive  reasoning – the ability to apply general rules to specific problems to  produce answers that make sense.
  • Inductive reasoning – the ability to combine pieces of information to form rules and conclusions.
  • Judgment and decision-making skills.

Work Environment:

  • Office.


  • Excellent compensation, wage commensurate with experience.
  • Paid vacation.
  • Comprehensive group health coverage for you and your family.
  • RRSP with company matching.
  • Company events.
  • Career development and growth opportunities.

Apply for this position

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Benefits of Working at Riverside Millwork Group

Career Growth Opportunity
Casual Dress
Dental Care
Vision Care
Extended Health Care
RRSP Match
Team Events
Disability & Life Insurance

Riverside Millwork Group will provide individual accommodation where needed, keeping in compliance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Should you require accommodation during the recruitment process, please contact us to make your needs known.

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